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OK.  Thanks...

1.  Yes, in general they are separated by floors so I will call each floor a building and try this and let you know.

2.  OK.  I will try this.

3.  So you are saying since we have Year=Grade 5, Group=5A, 5B, we can create subgroups that are each student, right?

Excellent!  That worked.  We will make this change for all the other grades.

A few more unrelated questions that should get us going through the weekend to wrap this initial phase up:

1. How do I setup a Space Constraints to generally group our kids by age.  For example we typically have our 5th and 6th graders in close rooms, 7th-8th close together, 9-10 close together and 11-12 together. 

2.  We have created some constraints for science classes with labs, but outside of that have no constraints.  With no constraints like we want to introduce in #1 above, won't the system just assign the rooms?  Right now the only thing that shows in the schedule by room are the rooms with the hard constraints (science labs).

3.  We do not see a way to introduce actual student names to assign them into classes?  Do you have this capability so we can generate actual class schedules?  Also, we would want a way to mix up the students a little so they would not necessarily all follow 5A people around all day.

Thanks in advance for all of your help!  This product is really good!

Thanks for your help all along with this, but I think we are missing some important concepts.  We were pulled off for another project, but now we are back on this.  We have grades 5-12 in this school and have roughly 40 kids per grade with half the students coming on Mon/Wed and the other half on Tues/Thurs.  For now with suggestions above we are only scheduling the Tues/Thurs classes and will replicate to Mon/Wed.  Effectively we are scheduling 20 kids per grade since our schedule is only for those 2 days.

Our optimal class size is 10 students so we created a 5A and 5B class thinking this is the way to do this.  We thought all was running smoothly, but when we look at Grade 5 students with days horizontal we get http://development.servicead-in.com:8080/tmp/2024-04-19_10-17-12.jpg.

We have blurred out the teacher names, but as you can see we have the same teacher for 5A, 5B during the same period.  What are we doing wrong in the setup to force 2 different class periods for 5A and 5B?

Thanks!

Will look at this, but pushing forward in the model that we now working.  We had a discussion here this AM in general, but now we found an example with this school that forces us to deal with this...

How do you best handle a scenario where 6 of the 7 courses for a Year (11th Grade) is identical except for their science courses?  The school offers a general Science class that is "11th Grade AP Environmental Science" and then their Advanced Placement course "11th Grade AP Chemistry".  These courses are mutually exclusive.  As we are scheduling we can get a number breakdown for the number of 11th Grade that goes into one class or the other.  We must figure this out for this coming school year (2024-2025), but as the school grows this will be more complex if they offer these same two offerings for English so we would now have 4 possible groupings of students.

Thanks.

OK.  Got file and it works.  We setup with 5 initially thinking this is the way to go.  I will look at 2 days once we get this working using the trick constraints and the new ones you posted for start time.

OK.  We were making some progress.  We added 7th, 8th, 9th and now 10th grade, but after running schedules after adding 10th grade we noticed that 8th Grade switched to Mon/Wed while all other grades are on Tues/Thurs.  As we have discussed we want to just do Mon/Wed or Tues/Thurs and then we will duplicate the days for now.  What would suddenly cause the switch and how can we add constraints to lock this in?  I am emailing you are latest FET file right now.

Sorry getting so late for you.  We work most of the night so we can catch-up early your time.  I see the issue...  The school has two potential teachers for Life Science and 2 for Speech so we entered them separately.  Should both teachers have been entered for that one Activity?  I thought you only did this when they co-teach.

We did the split of each subject per your example which is the 8X2.  So we should remove that split of each of the  Activities?

I have sent FET via email.  Pls confirm receipt.  We know the Years change would not fix anything, but we wanted to get it consistent before sending it to you.  We put your example side by side and are not seeing the issue.  Keep in mind that we only implemented one Year in this example.

Let me update the FET Years.  I updated the image locations so you should be able to see now.  As soon as I have the Years fixed, I will rerun and if the issues persist, I will send the FET file.

We have created one year 2024-2025 with 8 groups for Grade 5-12.  We have decided to focus on Grade 7 for now.  We have created the Subjects for all Groups them and created Teachers for all Groups.  We created an EMPTY Subject per your suggestion.  We created a split Activity for each of the 7th grade classes as well as a split with no teachers for the EMPTY subject.

We created a Max days time constraint for the EMPTY Activities as well as the Break time for Friday.

When we attempt to Generate a new timetable, we get the two errors below:

http://development.servicead-in.com:8080/tmp/2024-03-26_10-53-42.jpg

and

http://development.servicead-in.com:8080/tmp/2024-03-26_10-56-17.jpg

Can you tell us how to proceed?  If I remove the EMPTY activity, we are able to run, but we need this to have students scheduled for either Mon/Wed or Tues/Thurs.

When you say a "custom version" what does this mean within the application?  We are seeing some very different things in the Activities modal that maybe is this customization?

We see the 1/2 next to the ID that we are guessing is a Duration?  Is one of these Mon/Wed and the other Tues/Thurs?

I guess I am not understanding how this works.  If you can point this out in the manual, I can probably figure it out.

Thanks,

Brian

OK.  Let us look tomorrow.

Let me clarify:

1.  Teachers teach all 4 days.
2.  Students are the ones that attend Mon/Wed or Tues/Thurs.  We have found out that we do NOT need to accommodate for families to make sure all the families kids attend on the same days.  It might be that the child in 12th grade attends Mon/Wed and the 4th grader attends Tues/Thurs.

Based on this, it looks like we only need to setup Data > Time Constraints >  Students > All Students, right?  If we say maximum 2 days, we get that, but we are saying maximum 2 days where the days are either Mon/Wed or Tues/Thurs.  How do we do this?

Thanks,

Brian

Thanks!  That is a good suggestion.  We will try this this week.